How Much Is Your Team Really Spending on SaaS?

We use a 30% waste benchmark based on research from Zylo, Gartner, and Flexera. This includes unused licenses, duplicate tools across teams, and subscriptions that auto-renewed without anyone noticing. Most companies discover their actual waste is between 25-40%.

Hidden spend includes subscriptions purchased on personal credit cards, free trials that converted to paid, tools signed up for by individual team members without approval, and annual renewals that nobody reviewed. These costs are invisible in most expense tracking systems.

This calculator provides a directional estimate based on industry averages. Your actual spend depends on your specific tool mix, contract terms, and usage patterns. For exact numbers, connect your email to StackTidy and we'll detect every subscription automatically from your receipts.

According to Zylo's 2024 SaaS Management Index, the average company spends $2,623 per employee per year on SaaS - and most underestimate this by 2-3x. Larger companies tend to have higher per-employee costs due to enterprise licensing.

The most effective approach is automated detection: connect your email to a tool like StackTidy that catches every subscription from receipts. This reveals duplicate tools, unused licenses, and forgotten trials. Most teams save 20-30% on their SaaS spend within the first month.

Yes - and it's much more accurate. Instead of estimates, StackTidy scans your email receipts to find every actual subscription, its exact cost, and renewal date. This calculator gives you a starting point; StackTidy gives you the real picture.