Tracking

Renewal Tracking Template

This renewal tracking template helps you stay on top of every SaaS subscription renewal date. Track costs, owners, usage metrics, and renewal decisions in one centralized document.

What's Included

1. Subscription Details

  • Tool name and vendor
  • Contract start and end dates
  • Auto-renewal date and cancellation deadline
  • Current plan tier and seat count
  • Contract owner and department

2. Cost Information

  • Monthly and annual cost
  • Cost per user calculation
  • Year-over-year price change
  • Discount terms and conditions
  • Payment method and billing contact

3. Renewal Actions

  • Decision status (renew, downgrade, cancel, renegotiate)
  • Review date (30 days before renewal)
  • Negotiation notes and target price
  • Approval status and approver
  • Completed action confirmation

4. Usage Metrics

  • Licensed seats vs active users
  • Monthly active user percentage
  • Feature utilization score
  • Team satisfaction rating
  • Alternative tools considered

How to Use This Template

Enter all current subscriptions with their renewal dates, then sort by upcoming renewal date. Set calendar reminders for the review dates. Update the decision status as you evaluate each renewal.

Why You Need This

Auto-renewals are the silent budget killer. Without tracking, subscriptions renew at higher prices, unused tools persist, and cancellation deadlines pass unnoticed. This template puts you back in control.

Renewal Tracking Template FAQ

Start reviewing 60-90 days before renewal. This gives you time to evaluate usage, negotiate pricing, and complete any required approvals. Auto-renewal cancellation deadlines are often 30 days before renewal.
Set calendar reminders 60 and 30 days before each renewal date. Document the cancellation process for each vendor. StackTidy automates this by detecting renewals from your email and alerting you in advance.
Over 80% of SaaS contracts include auto-renewal clauses. Many include automatic price increases of 5-10% annually. Without tracking, companies often pay inflated renewal prices without negotiating.

StackTidy catches every subscription the moment you're charged — and flags the ones your team stops using.

See what StackTidy can find

Automate Your SaaS Management

Templates are a great start. StackTidy takes it further by automatically detecting every subscription and alerting you before renewals.

Start detecting subscriptions