Migration Guide

Rippling to Gusto

Step-by-step guide to migrate from Rippling to Gusto in 2026. Everything you need for a smooth switch.

Hard difficultyPT8H6 steps

Quick Answer

How to migrate from Rippling to Gusto: Hard difficulty, PT8H, 6 steps. Migrating from Rippling to Gusto is a significant transition in the hr space.

Overview

Migrating from Rippling to Gusto is a significant transition in the hr space. This guide covers every step of the process, from exporting your Rippling data to getting your team fully productive in Gusto. Whether you're switching for better features, pricing, or team fit, a well-planned migration minimizes disruption.

Before You Start

Before starting your migration, audit your Rippling usage thoroughly. Document active projects, key integrations, custom configurations, and team workflows. Clean up unused data to keep your Gusto workspace organized from day one. Notify your team at least a week in advance and designate migration leads for each department.

How to Migrate from Rippling to Gusto

1

Export data from Rippling

PT30M

Use Rippling's built-in export tools to download your data. Most platforms offer CSV, JSON, or API-based export options.

2

Set up your Gusto account

PT30M

Create your Gusto workspace, configure settings, and set up the organizational structure to mirror your current setup.

3

Map features and data fields

PT30M

Review how Rippling concepts translate to Gusto. Document the mapping for custom fields, statuses, and workflows.

4

Import data into Gusto

PT45M

Use Gusto's import tools, CSV upload, or a third-party migration service to bring your data from Rippling.

5

Recreate automations and integrations

PT45M

Review your Rippling automations, integrations, and custom workflows. Rebuild them using Gusto's native automation features.

6

Verify data and train your team

PT30M

Check that all critical data transferred correctly. Provide training sessions and documentation to help your team adjust to Gusto.

Feature Mapping: Rippling vs Gusto

FeatureRipplingGusto
Employee RecordsRippling Employee RecordsGusto Employee Records
Time OffRippling Time OffGusto Time Off
OnboardingRippling OnboardingGusto Onboarding
PerformanceRippling PerformanceGusto Performance
PayrollRippling PayrollGusto Payroll

Data Transfer Checklist

Transfers successfully

  • Employee profiles
  • Organizational structure
  • Time-off balances
  • Document records

Needs manual work

  • Payroll configurations
  • Benefits enrollment data
  • Custom workflow rules
  • Compliance reports

After Migration

After migrating, keep Rippling accessible for at least 30 days as a reference. Monitor team adoption and gather feedback on the Gusto experience. Set up a dedicated help channel for migration questions. Track key productivity metrics to ensure the switch is successful.

Our Verdict

The migration from Rippling to Gusto is complex but worthwhile with professional guidance. The biggest factor in a successful switch is thorough preparation and giving your team adequate time to adjust to the new platform.

Rippling to Gusto Migration FAQ

A typical migration takes 1-2 days for the technical setup. Larger organizations with extensive data may need additional time. We recommend a 1-2 week transition period for full team adoption.
Most core data can be transferred using export/import tools. However, some platform-specific features like custom automations and plugin data may need to be manually recreated in Gusto.
Yes, we recommend running both tools in parallel for 1-2 weeks. This gives your team time to adjust and ensures nothing is missed during the transition.
Both are strong options in the hr space. Gusto may offer different strengths depending on your team's needs. We recommend evaluating your specific requirements and taking advantage of any free trial before committing.

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