Migration Guide

Microsoft 365 to Google Workspace

Step-by-step guide to migrate from Microsoft 365 to Google Workspace in 2026. Everything you need for a smooth switch.

Medium difficultyPT4H6 steps

Quick Answer

How to migrate from Microsoft 365 to Google Workspace: Medium difficulty, PT4H, 6 steps. Migrating from Microsoft 365 to Google Workspace is a common transition in the productivity space.

Overview

Migrating from Microsoft 365 to Google Workspace is a common transition in the productivity space. This guide covers every step of the process, from exporting your Microsoft 365 data to getting your team fully productive in Google Workspace. Whether you're switching for better features, pricing, or team fit, a well-planned migration minimizes disruption.

Before You Start

Before starting your migration, audit your Microsoft 365 usage thoroughly. Document active projects, key integrations, custom configurations, and team workflows. Clean up unused data to keep your Google Workspace workspace organized from day one. Notify your team at least a week in advance and designate migration leads for each department.

How to Migrate from Microsoft 365 to Google Workspace

1

Export data from Microsoft 365

PT30M

Use Microsoft 365's built-in export tools to download your data. Most platforms offer CSV, JSON, or API-based export options.

2

Set up your Google Workspace account

PT30M

Create your Google Workspace workspace, configure settings, and set up the organizational structure to mirror your current setup.

3

Map features and data fields

PT30M

Review how Microsoft 365 concepts translate to Google Workspace. Document the mapping for custom fields, statuses, and workflows.

4

Import data into Google Workspace

PT45M

Use Google Workspace's import tools, CSV upload, or a third-party migration service to bring your data from Microsoft 365.

5

Recreate automations and integrations

PT45M

Review your Microsoft 365 automations, integrations, and custom workflows. Rebuild them using Google Workspace's native automation features.

6

Verify data and train your team

PT30M

Check that all critical data transferred correctly. Provide training sessions and documentation to help your team adjust to Google Workspace.

Feature Mapping: Microsoft 365 vs Google Workspace

FeatureMicrosoft 365Google Workspace
DocumentsMicrosoft 365 DocumentsGoogle Workspace Documents
OrganizationMicrosoft 365 OrganizationGoogle Workspace Organization
TemplatesMicrosoft 365 TemplatesGoogle Workspace Templates
CollaborationMicrosoft 365 CollaborationGoogle Workspace Collaboration
SearchMicrosoft 365 SearchGoogle Workspace Search

Data Transfer Checklist

Transfers successfully

  • Documents and pages
  • Folder structure
  • Text formatting
  • Images and attachments

Needs manual work

  • Custom templates
  • Advanced database relations
  • Plugin/extension data
  • Collaboration history

After Migration

After migrating, keep Microsoft 365 accessible for at least 30 days as a reference. Monitor team adoption and gather feedback on the Google Workspace experience. Set up a dedicated help channel for migration questions. Track key productivity metrics to ensure the switch is successful.

Our Verdict

The migration from Microsoft 365 to Google Workspace is manageable with proper planning. The biggest factor in a successful switch is thorough preparation and giving your team adequate time to adjust to the new platform.

Microsoft 365 to Google Workspace Migration FAQ

A typical migration takes 3-5 hours for the technical setup. Larger organizations with extensive data may need additional time. We recommend a 1-2 week transition period for full team adoption.
Most core data can be transferred using export/import tools. However, some platform-specific features like custom automations and plugin data may need to be manually recreated in Google Workspace.
Yes, we recommend running both tools in parallel for 1-2 weeks. This gives your team time to adjust and ensures nothing is missed during the transition.
Both are strong options in the productivity space. Google Workspace may offer different strengths depending on your team's needs. We recommend evaluating your specific requirements and taking advantage of any free trial before committing.

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